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Tacitbase vs Recruit CRM: Which recruitment software is best for you?

Choosing between Tacitbase and Recruit CRM? Find the best recruitment software with our in-depth comparison.

Tacitbase's Customization and Access Control Features Empower Hiring Managers to Gain a Competitive Edge.

When it comes to choosing the perfect software, hiring managers in software companies know that excellence is the name of the game in a competitive market. That's why we've conducted a comprehensive comparison between Tacitbase and RecruitCRM, two standout recruitment software options. We've gone the extra mile to analyze their features, from user-friendliness to customization, to help you make a well-informed and distinctive decision. So buckle up and let's dive into the exciting world of software selection!

1. Ease of use

Tacitbase has been thoughtfully tailored to meet the needs of in-house recruiters, offering an interface that is both intuitive and user-friendly, significantly simplifying the navigation experience.
However, Recruit CRM can present a steep learning curve and complexity, even for recruiters with experience.

2. Implementation

On-boarding and Training: 

Starting with Recruit CRM can be confusing due to its lack of a visually appealing user interface and user experience.

Tacitbase, on the other hand, provides a simple and visually appealing user interface, making it easy to quickly set up your organization and get started.

See Tacitbase in action.
Book a demo now!

4. Features

Candidate Database:

Recruit CRM allows you to add custom columns to your candidate database. But it does not allow you to add custom labels to candidates.

Recruit CRM does not provide custom labels, which can make it challenging for users to prioritize and organize their data effectively.
Adding too many columns makes your candidate database difficult to Navigate.

With Tacitbase, recruiters can easily categorize and search for candidates using custom labels. This saves time by quickly identifying candidates who meet specific criteria or possess certain skills.

Here are some examples of how custom labels can be used in Tacitbase:

Categorize candidates by skills: You can create custom labels for different skills, such as "Java," "Python," or "C++." This will make it easy to find candidates who have the skills that you need for your open positions.

Categorize candidates by experience: You can create custom labels for different levels of experience, such as "entry-level," "mid-level," or "senior." This will help you find candidates who have the right amount of experience for your open positions.

Categorize candidates by location: You can create custom labels for different locations, such as "San Francisco," "New York," or "London." This will help you find candidates who are located near your company.

In Recruit CRM you can hide a column or show a column but can not keep it secrete from specific members, which makes it challenging to hide sensitive information from some members of the organization.

Tacitbase offers to create secret fields in the Candidate Database, providing controlled access to both clients and team members for enhanced data privacy compared to Recruit CRM.

Access Control:

In Recruit CRM, access control list is limited to predefined activities, which can restrict customization options.

Tacitbase offers a more granular approach to access control list, in addition to its Secret Field option. This feature allows you to limit a user's access to specific activities and certain information.

With Tacitbase, you can ensure that sensitive data is only accessible to authorized personnel.

Recruit CRM Utilizes a simple Kanban system for the hiring pipeline.


Review System:

Recruit CRM Does not have a dedicated review system.

Users can share profiles with clients and move candidates in the hiring pipeline if the client has access. Feedback can be stored in notes only.

Tacitbase offers a comprehensive Review System.

The Review System in Tacitbase supports uploading and previewing various file types, such as PDFs and images, making it easy to access and evaluate a candidate’s resume, portfolio, or other documents.

The Review System allows multiple team members to provide feedback on a candidate, ensuring that diverse perspectives are taken into consideration during the review process.

Application Tracking System:
Recruit CRM Utilizes a simple Kanban system for the hiring pipeline.

Tacitbase employs a comprehensive Kanban system for the hiring pipeline.

Changing or updating the hiring pipeline requires navigating to admin settings, which can be time-consuming.

Tacitbase Offers a convenient drag-and-drop feature to change the sequence of the hiring pipeline, saving time and reducing frustration. This allows creating or updating the hiring pipeline within the same window, without the need for navigation.

5. Customization

Tacitbase offers more customization options than Recruit CRM.

Recruit CRM does not provide visual customization.

In Tacitbase you can change the background image, and color in ATS as well as you can create or select Avtar as a profile picture.

Recruit CRM does not offer a custom email domain feature.

In Tacitbase, you can customize your email domain for both sending and receiving emails. This customization allows you to add a personal touch to your communications, as all emails will be sent using your custom domain.

Are you ready with your decision? Consider setting up the demo with us.

6. Customer Support

Recruit CRM offers live chat support, where you can select a specific topic and access pre-defined answers for immediate assistance.
At Tacitbase, you'll find a strong support system comprising a vibrant community of experienced engineers and users who are readily available to assist you.
This community-driven approach guarantees a seamless experience and ensures that you can access the help you need at any given time.

Tacitbase emerges as a potent recruitment software solution that empowers recruitment agencies to streamline their recruitment workflows and make judicious hiring choices.

Tacitbase vs recruitcrm features table_e

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  • How can I get started with Tacitbase?
    Getting started with Tacitbase is easy! Simply visit our website, sign up, and our team will guide you through the onboarding process. Revolutionize your hiring experience with Tacitbase today!
  • What sets Tacitbase apart from other recruitment tools?
    Tacitbase stands out with its AI-driven approach, customizable recruitment strategies, and a user-friendly interface. We prioritize the unique needs of tech companies, offering unparalleled efficiency and precision in the hiring process.
  • How does the best recruiting CRM enhance your talent acquisition strategy?
    By leveraging the features of the best recruiting CRM, your talent acquisition strategy benefits from improved data management, streamlined processes, enhanced candidate engagement, informed decision-making, and collaborative hiring practices. This ultimately leads to better quality hires, reduced time-to-fill, and a more successful talent acquisition strategy overall.
  • Is CRM the same as ATS?
    No, CRM and ATS are not the same. They have different purposes and different features. However, they can be used together to improve the recruitment process. For example, a CRM can be used to store candidate resumes and contact information, and an ATS can be used to track candidates' progress through the recruitment process. By using CRM and ATS together, recruiters can have a more complete view of each candidate and make better hiring decisions.
  • What is a CRM tool in recruiting?
    A CRM tool in recruiting is software that helps recruiters to manage their relationships with candidates. It can track candidate progress through the recruitment process, store candidate resumes and contact information, and automate communication with candidates. CRM tools can be a valuable asset for recruiters, as they can help to streamline the recruitment process and improve the candidate experience. They can also help recruiters to identify qualified candidates more easily and to make better hiring decisions.
  • Why to use a CRM for recruitment?
    Using a CRM (Candidate Relationship Management) for recruitment offers key benefits: Organized candidate management Enhanced candidate engagement Improved team collaboration Efficient workflow automation Data-driven decision making Effective talent pool management A CRM simplifies recruitment processes, improves candidate experiences, and enables better hiring outcomes.
  • Can I collaborate with my team using Tacitbase Free Tier?
    Yes, Tacitbase Free Tier allows you to collaborate with your team through its Access-based collaborative candidate review system, which facilitates efficient teamwork during the recruitment process.
  • How secure is Tacitbase's Free Recruitment Software?
    Tacitbase takes data security seriously and implements robust measures to protect your information. Your data is stored securely and is accessible only to authorized users within your team.
  • Is the Tacitbase Free Tier really free?
    Yes, the Tacitbase Free Tier is completely free to use. There are no hidden charges or credit card requirements.
  • Is the Chrome Extension available with the Free Tier?
    Yes, the Chrome Extension is included in Tacitbase's Free Tier, enabling you to source candidates directly from LinkedIn and streamline your recruitment process.
  • Does Tacitbase offers training or tutorials for Free Tier users?
    Yes, we provide comprehensive training materials and tutorials to help you make the most of Tacitbase's features. You can get started easily and efficiently.
  • How can I sign up for the Tacitbase Free Tier?
    To sign up for the Tacitbase Free Tier, simply click on the "Free Sign Up" button and follow the registration process.
  • Can I upgrade to a paid plan later if I need more features?
    Absolutely! If you find that your agency requires more data, you can easily upgrade to one of Tacitbase's paid plans. Your data and settings will be seamlessly transitioned to the new plan.
  • How long can I use the Free Tier for?
    You can use Tacitbase's Free Tier for an unlimited period. There is no time limit, and you can continue benefiting from the free features for as long as you need.
  • Can I cancel my Free Tier account anytime?
    Yes, you can cancel your Free Tier account at any time without any obligations. We aim to make the process smooth and hassle-free for you. If you have any other questions or need assistance, feel free to reach out to our support team at or join our support site . We're here to help you optimize your recruitment process and find the best candidates effortlessly!
  • Does Tacitbase offer customer support for the Free Tier users?
    Yes, even with the Free Tier, you'll have access to our customer support team. We are here to help you with any questions or issues you may encounter while using Tacitbase.
  • What is Tacitbase's Free Tier?
    Tacitbase's Free Tier is a freemium plan that offers access to an advanced recruiting CRM, sourcing tools, and more. This plan is perfect for small recruitment agencies or businesses that are just starting out.
  • How to choose the best recruitment software?
    When choosing the best recruitment software, consider factors such as ease of use, customization options, integrations, pricing, and customer support. Look for software that allows you to streamline your recruitment process, automate repetitive tasks, and improve communication with clients and candidates. Tacitbase, for example, offers a user-friendly interface, customizable access controls, and detailed analytics to help you make data-driven decisions. Additionally, Tacitbase offers integrations with popular job portals and customer support to ensure that your recruitment process runs smoothly.
  • What is the best CRM for recruitment agencies in India?
    There are several CRM options available for recruitment agencies in India. However, Tacitbase is a great option that offers customizable access controls, easy-to-use interface, detailed analytics, and integrations with popular job portals. With Tacitbase, recruitment agencies in India can manage their clients and candidates, automate workflows, and improve communication with stakeholders.
  • What is an ATS and a CRM in recruitment agency software?
    An ATS (Applicant Tracking System) is software that helps recruitment agencies manage their hiring process by sorting, filtering, and tracking job applications. It streamlines the recruitment process by automating tasks such as resume parsing, candidate screening, and interview scheduling. A CRM (Customer Relationship Management) system, on the other hand, is designed to help recruitment agencies manage relationships with clients, candidates, and other stakeholders. It allows agencies to keep track of interactions, manage leads and contacts, and automate workflows.
  • What is a recruitment tracker?
    A recruitment tracker is a tool used by recruiters to monitor and manage the various stages of the recruitment process. It helps track candidate details, application status, interview schedules, and other relevant information. recruitment tracker can be created using Google Sheets or Excel in the initial phase of a recruitment agency for a limited amount of data. As data grows exponentially it is recommended to use sophisticated recruitment software such as Tacitbase which provides an array of advanced features, specially designed for recruitment agencies. Tacitbase provides a comprehensive set of features to track, organize and manage a huge number of candidates.
  • How do I create a recruitment tracking system in Google Sheets?
    Creating a tracking system in Google Sheets involves setting up columns to track relevant data, such as tasks, deadlines, status, and other information you want to monitor. You can utilize formulas, conditional formatting, and filters to automate calculations, highlight important details, and sort data. While Google Sheets can serve as a basic tracking system, Tacitbase offers a dedicated recruitment tracking system with advanced features and a unique Kanban board view. Tacitbase also provides flexibility in setting up the recruitment pipeline as per requirement at no additional effort. The labelling system helps in tracking candidates and helps in collaborative decision-making. The granular access control list in Tacitbase eradicates the fear of data sharing among the member of the recruitment process. Tacitbase gives a list of customization options, and integrated functionalities for improved recruitment efficiency while saving valuable time.
  • How do I create a recruitment dashboard in Google Sheets?
    Certainly! Here's a short and simple guide to creating a recruitment dashboard in Google Sheets: Determine your key metrics. Create a new sheet for your dashboard. Design the layout of your dashboard. Enter your data. Create charts and graphs to visualize the metrics. Use formulas and functions to calculate and manipulate data. Apply conditional formatting for emphasis. Add interactivity with drop-down menus if desired. Regularly update and maintain the dashboard. Test, refine, and make adjustments as needed. By following these steps, you can create a concise recruitment dashboard that provides a visual representation of important metrics for your recruiting process.
  • How do I use Google Sheets for recruiting?
    To use Google Sheets for recruiting, you can insert candidate information, job positions, application status, and other relevant data. Google Sheets have a variable feature set which is helpful if you are starting with your recruitment journey. With sheets you can store candidate data sourced from different platforms, you can apply filters, and create labels. You can also utilise functions and formulas to perform calculations and generate analytics or automate certain tasks. Google Sheets provides a basic framework for recruiting which are great if you have just started your recruitment agency. However, as your data grows it becomes difficult to track candidates, organize and manage candidates due to its limited search capabilities. On the other hand, there are highly advanced tools such as Tacitbase which offers a specialized set of features designed specifically for recruitment agencies. Tacitbase provides a powerful candidate database, enhanced functionality, customization options, and collaboration capabilities with a very user-friendly interface.
  • How do I use Google spreadsheet as a database for recruiting?
    If you want to use Google Spreadsheet as a recruitment database, follow these steps: Create a Google Spreadsheet specifically for your recruitment data. Design the spreadsheet structure by determining the necessary columns for candidate information. Input candidate details manually or import data from other sources. Use the filtering and sorting features to easily organize and locate candidates based on specific criteria. Collaborate with your team by sharing the spreadsheet, allowing real-time collaboration and access to the database. Attach resumes and additional documents to the spreadsheet, either by uploading them or linking them from cloud storage services. Regularly update and maintain the database with the latest candidate information, ensuring its accuracy. Take advantage of formulas and automation features in Google Sheets to perform calculations and streamline processes. Pay attention to data security and privacy measures to protect sensitive candidate information. Google Sheets can be used as a recruitment database at small scales, but it has limitations. It may not handle large data volumes or complex databases due to its versatile nature. Google Sheets lack collaborative work and may lead to conflicts. Data security within the organization is also a concern due to all or no access to google sheets. To tackle such situations there are tools like Tacitbase which are built specifically to meet recruitment challenges faced by recruitment agencies. Integrations in Google Sheets may be limited, while complex calculations can impact the overall performance of a recruitment agency. Consider your specific needs before decision.
  • How to choose CRM for recruitment?
    Choosing a CRM (Candidate Relationship Management) system for recruitment requires careful consideration of your specific needs and requirements. Here are some key factors to consider when selecting a CRM for recruitment: Candidate Management Features: Look for a CRM that provides robust candidate management capabilities, including easy data entry, profile creation, resume storage, and search functionality. Ensure it allows you to effectively organize and track candidate information. Sourcing and Integration Options: Consider the CRM's ability to source candidates from various channels such as job boards and social media platforms. Additionally, check if it offers integrations with other tools or platforms you use, such as email clients or HR systems, to streamline your recruitment processes. Communication and Engagement Tools: Evaluate the CRM's communication features, such as email templates, automated notifications, and candidate engagement tracking. It should enable efficient and personalized communication with candidates at different stages of the recruitment process. User Interface and Ease of Use: Choose a CRM with a user-friendly interface and intuitive navigation. A system that is easy to learn and use will ensure faster adoption by your recruitment team and reduce the learning curve. Scalability and Customization: Assess the CRM's scalability to accommodate your growing recruitment needs. It should be flexible enough to adapt to your changing processes and allow for customization to match your unique workflows and requirements. Integration with Existing Systems: If you already use other software tools or systems for recruitment, consider a CRM that seamlessly integrates with them. This ensures data synchronization, reduces manual work, and improves overall efficiency. Vendor Support and Reliability: Research the reputation and reliability of the CRM vendor. Look for customer reviews, testimonials, and customer support availability to ensure you'll receive prompt assistance when needed. Budget Considerations: Evaluate the pricing plans and cost structure of the CRM. Determine whether it aligns with your budget and offers a suitable return on investment based on the features and value it provides. Before making a final decision, consider testing the CRM through a free trial or demo version to assess its usability and compatibility with your recruitment processes. Additionally, seek feedback from other recruiters or industry professionals who have used the CRM to gain insights into their experiences.
  • Why use a CRM for recruitment?
    Using a CRM for recruitment offers benefits such as efficient candidate management, streamlined workflows, improved candidate engagement, data-driven decision-making, enhanced collaboration, automation opportunities, scalability, and time savings. It optimizes the recruitment process, improves candidate experience, and helps recruiters find and hire top talent more effectively.
  • What is a CRM for recruiters?
    A CRM (Candidate Relationship Management) for recruiters is a software tool that helps manage and streamline candidate sourcing, engagement, and hiring processes. It serves as a centralized database for candidate information, facilitates communication and collaboration, and provides analytics for recruitment metrics.
  • What are the benefits of ATS?
    Implementing an Applicant Tracking System (ATS) can offer numerous benefits to organizations involved in the recruitment and hiring process. Some of the key advantages include: Improved Efficiency: ATS automates various tasks, such as resume parsing, candidate sorting, and communication, reducing manual effort and saving time for recruiters and hiring managers. Centralized Candidate Data: ATS provides a centralized and organized repository for candidate data, making it easy for recruiters to search, filter, and manage applicant information in one location. Enhanced Collaboration: ATS fosters collaboration among hiring team members by providing a platform for sharing feedback, notes, and evaluations. This helps in making more informed and collective hiring decisions. Streamlined Communication: The system facilitates communication with candidates through automated emails, status updates, and notifications. This ensures that both recruiters and candidates are informed about the status of the application process. Better Candidate Experience: ATS helps in creating a more positive experience for candidates by providing a user-friendly application process, timely communication, and a transparent view of the hiring process. Consistent and Standardized Processes: ATS enforces standardized recruitment processes, ensuring that each candidate is evaluated using the same criteria. This consistency helps in maintaining fairness and reducing bias in the hiring process. Compliance and Reporting: Many ATS platforms offer compliance features to help organizations adhere to legal and regulatory requirements. Additionally, they provide reporting tools to analyze recruitment metrics, track key performance indicators (KPIs), and identify areas for improvement. Increased Quality of Hires: By streamlining the recruitment process, ATS enables recruiters to focus on assessing candidate qualifications and cultural fit. This can lead to more informed hiring decisions and an increase in the overall quality of hires. Cost Savings: The automation and efficiency improvements brought by ATS can lead to cost savings in terms of reduced time-to-fill positions, decreased administrative overhead, and a more effective use of resources. Scalability: ATS systems are scalable, making them suitable for organizations of various sizes. Whether a company is small and growing or a large enterprise, an ATS can adapt to changing recruitment needs.
  • What is the Applicant Tracking System?
    An Applicant Tracking System (ATS) is a software application that automates and streamlines the recruitment and hiring process for organizations. The primary purpose of an ATS is to manage the entire lifecycle of recruitment, from receiving and storing resumes to the final selection of candidates.
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